Patient Personal Information
Contact Info
Emergency Contact Info
Referring Provider Info (if applicable)
Please Provide Us with Your Medical History
Your Information. Your Rights. Our Responsibilities.
This notice describes how medical information about you may be used and disclosed and how you can get access to this information. Please review it carefully.
Get a copy of your paper or electronic medical record
Correct your paper or electronic medical record
Request confidential communication
Ask us to limit the information we share
Get a list of those with whom we’ve shared your information
Get a copy of this privacy notice
Choose someone to act for you
File a complaint if you believe your privacy rights have been violated
You have some choices in the way that we use and share information as we:
Tell family and friends about your condition
Provide disaster relief
Include you in a hospital directory
Provide mental health care
Market our services and sell your information
Raise funds
We may use and share your information as we:
Treat you
Run our organization
Bill for your services
Help with public health and safety issues
Do research
Comply with the law
Respond to organ and tissue donation requests
Work with a medical examiner or funeral director
Address workers’ compensation, law enforcement, and other government requests
Respond to lawsuits and legal actions
When it comes to your health information, you have certain rights. This section explains your rights and some of our responsibilities to help you.Get an electronic or paper copy of your medical record
You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. Ask us how to do this.
We will provide a copy or a summary of your health information, usually within 30 days of your request. We may charge a reasonable, cost-based fee.
Ask us to correct your medical record
You can ask us to correct health information about you that you think is incorrect or incomplete. Ask us how to do this.
We may say “no” to your request, but we’ll tell you why in writing within 60 days.
Request confidential communications
You can ask us to contact you in a specific way (for example, home or office phone) or to send mail to a different address.
We will say “yes” to all reasonable requests.
Ask us to limit what we use or share
You can ask us not to use or share certain health information for treatment, payment, or our operations. We are not required to agree to your request, and we may say “no” if it would affect your care.
If you pay for a service or health care item out-of-pocket in full, you can ask us not to share that information for the purpose of payment or our operations with your health insurer. We will say “yes” unless a law requires us to share that information.
You can ask for a paper copy of this notice at any time, even if you have agreed to receive the notice electronically. We will provide you with a paper copy promptly.
If you have given someone medical power of attorney or if someone is your legal guardian, that person can exercise your rights and make choices about your health information.
We will make sure the person has this authority and can act for you before we take any action.
File a complaint if you feel your rights are violated
You can complain if you feel we have violated your rights by contacting us using the information on our website or through the privacy official below.
You can file a complaint with the U.S. Department of Health and Human Services Office for Civil Rights by sending a letter to 200 Independence Avenue, S.W., Washington, D.C. 20201, calling 1-877-696-6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints/.
We will not retaliate against you for filing a complaint.
Your Choices
For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us. Tell us what you want us to do, and we will follow your instructions.
In these cases, you have both the right and choice to tell us to:
Share information with your family, close friends, or others involved in your care
Share information in a disaster relief situation
Include your information in a hospital directory
If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to health or safety.
In these cases we never share your information unless you give us written permission:
Marketing purposes
Sale of your information
Most sharing of psychotherapy notes
In the case of fundraising:
We may contact you for fundraising efforts, but you can tell us not to contact you again.
If we have your substance use disorder patient records, subject to 42 CFR part 2, we will give you clear and obvious notice in advance and a choice about whether to receive fundraising communications that use your Part 2 information.
Our Uses and Disclosures
How do we typically use or share your health information?We typically use or share your health information in the following ways.Treat you
We can use your health information and share it with other professionals who are treating you.
Example: A doctor treating you for an injury asks another doctor about your overall health condition.
We can use and share your health information to run our practice, improve your care, and contact you when necessary.
Example: We use health information about you to manage your treatment and services.
We can use and share your health information to bill and get payment from health plans or other entities.
Example: We give information about you to your health insurance plan so it will pay for your services.
How else can we use or share your health information?
We are allowed or required to share your information in other ways – usually in ways that contribute to the public good, such as public health and research. We have to meet many conditions in the law before we can share your information for these purposes. For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html.
In all cases, including those listed below, if we have substance use disorder patient records about you, subject to 42 CFR part 2, we cannot use or share information in those records in civil, criminal, administrative, or legislative investigations or proceedings against you without (1) your consent or (2) a court order and a subpoena.
We can share health information about you for certain situations such as:
Preventing disease / Helping with product recalls / Reporting adverse reactions to medications / Reporting suspected abuse, neglect, or domestic violence / Preventing or reducing a serious threat to anyone’s health or safety
We can use or share your information for health research.
We will share information about you if state or federal laws require it, including with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
We can share health information about you with organ procurement organizations.Work with a medical examiner or funeral director
We can share health information with a coroner, medical examiner, or funeral director when an individual dies.Address workers’ compensation, law enforcement, and other government requests
We can use or share health information about you:
For workers’ compensation claims
For law enforcement purposes or with a law enforcement official
With health oversight agencies for activities authorized by law
For special government functions such as military, national security, and presidential protective services
We can share health information about you in response to a court or administrative order, or in response to a subpoena.Our Responsibilities
We are required by law to maintain the privacy and security of your protected health information.
We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
We must follow the duties and privacy practices described in this notice and give you a copy of it.
We will not use or share your information other than as described here unless you tell us we can in writing. If you tell us we can, you may change your mind at any time. Let us know in writing if you change your mind.
For more information see: www.hhs.gov/ocr/privacy/hipaa/understanding/consumers/noticepp.html.
We can change the terms of this notice, and the changes will apply to all information we have about you. The new notice will be available upon request, in our office, and on our website.
Effective date: 1/1/2026
Privacy Official: Dr. Gus, PT, DPT
Email: contact@theramoveco.com
Phone #: 719-259-7028
Release of Information
I hereby authorize the release of any information by telephone, email/fax, or in writing, including reports of diagnosis, treatment prognosis, recommendation, benefits payable, as well as any other data pertinent to my treatment, by TheraMove LLC to the physician who referred me for therapy, and to any organization responsible for payment of my account. I also authorize the release of any information by telephone or in writing for utilization and quality review purposes.
Notice of Privacy Practices
I acknowledge receipt of the Notice of Privacy Practices from TheraMove LLC. I understand that the Notice of Privacy Practices provides information about how TheraMove LLC may use and disclose my protected health information. I have reviewed it and understand that the Notice of Privacy Practices is subject to change. If the Notice is changed, I may request a revised copy.
Assignment of Insurance Benefits
I hereby authorize that the payment of authorized benefits be made directly to TheraMove LLC of any services that are reimbursable by Medicare or my specific insurance plan if applicable.
Consent for Treatment
I hereby consent to such treatment procedures and patient care which, in the judgment of my therapist and/or physician, may be considered necessary or advisable while I am a patient of TheraMove LLC.
Guarantee of Account
I hereby guarantee payment for any and all services rendered to me which are not covered or allowable by Medicare or my specific insurance plan, together with collection costs, including reasonable attorney fees. I also understand that all bills are due and payable upon presentation. I understand that the client responsibility portion of my bill shall be due and payable at time of services. I understand that I am personally responsible for full payment of all charges including Medicare or my specific insurance plan denials, deductibles and copayment fees. I understand that TheraMove LLC does not submit to any other insurances, unless negotiated prior to start of service. I understand that I will be provided with an invoice for services not covered by Medicare or my specific insurance plan in which I can submit my own insurance for reimbursement in consideration of services rendered to me by TheraMove LLC.
Medicare
I hereby certify that the information given by me in applying for payment under title XVIII of the Social Security Act is correct. I authorize any holder of medical or other information about me to release to the Social Security Administration or its intermediaries or carriers any such information needed for this or a related Medicare Claim. I request that the payment of authorized benefits be made on my behalf. I understand that I am responsible for any health insurance deductibles and co-insurance. I understand that I cannot receive Medicare Part B services in the home if I am currently on Home Health under Medicare Part A and or on Hospice Care. I understand that services must be skilled and medically necessary to be covered by Medicare Part B. I understand Medicare will pay for 80% of the allowed amount, and I am responsible for the remaining 20% if I do not have a secondary insurance. I understand that TheraMove LLC will notify me prior to charging my credit card for any outstanding balance(s) by email and/or mail.
Appointment Cancellation/Rescheduling Policy
I hereby understand that if I fail to cancel my appointment within the 24 hour period, I will be responsible for a cancellation fee of $50. I will notify TheraMove LLC via phone call, text or email 24 hours prior to my scheduled appointment if I need to cancel or reschedule my appointment. I understand that TheraMove LLC will notify me prior to charging my credit card for any outstanding balance(s) by email and/or mail.
In addition, consistent participation in therapy is required for continued services under most insurance guidelines. If a patient has three missed visits or cancellations with less than 24 hours’ notice, this may be considered non-compliance with the prescribed plan of care. At that time, TheraMove may discharge the patient from physical therapy services in accordance with insurance and clinical compliance regulations.
If therapy services are discontinued due to repeated missed visits, patients may be required to obtain a new physician referral and evaluation before restarting therapy services.
Financial Responsibilities
I hereby understand that I will be notified of my Out of Pocket Expense, my Co-payment, and my Deductible according to my current insurance policy, prior to receiving any treatments. I will have the opportunity to forgo treatment if I do not wish to make those obligatory payments to TheraMove LLC.
TheraMove LLC occasionally gathers photos and videos of the treatment process with clients.TheraMove LLC is seeking your approval for the following reasons:
To use photographs/video footage taken of clients and their home's for use on associated websites, emails, fliers and any promotional ads.
To utilize written testimonials, quotes, and other written material for use on associated websites, emails, fliers and any promotional ads.
By agreeing below you hereby waive any right to inspect or approve the finished photographs/video footages or printed or electronic matter that may be used in conjunction with them now or in the future, whether that use is known to you or unknown, and you waive any right to royalties or other compensation arising from or related to the use of the photograph/video footage and written material.You also hereby agree to release, defend, and hold harmless TheraMove LLC and its affiliates from and against any claims, damages or liability arising from or related to the use of the photographs/video footage, written statements, testimonials, quotes, including but not limited to any misuse, distortion, blurring, alteration, or use in composite form, either intentionally of the finished product, its publication or distribution.
You may notify TheraMove LLC verbally or in writing if you choose to rescind your permission as detailed herein.By signing below you agree to the following statement: "I am competent to contract in my own name. I have read this release before signing below, and I fully understand the contents, meaning and impact of this release. I understand that I am free to address any specific questions regarding this release by submitting those questions in writing prior to signing, and I agree that my failure to do so will be interpreted as a free and knowledgeable acceptance of the terms of this release."
Email and Texting Messaging Agreement
TheraMove LLC values communication between therapists and clients.
We appreciate having the ability to communicate with you by email or text messaging as this is often the most convenient method for both therapists and clients. However, it is possible that email and text messaging security can be compromised, and it is beyond the control of TheraMove LLC to maintain the security of communications beyond using routine internet safety practices and safeguards. You may opt out of text messaging or email communications at any time by communicating with us about your preferences. By opting out of texts or emails you will be opting out of our appointment reminder system as well.
Informed Consent Form
You have consulted with TheraMove LLC and have decided to receive therapy services. It is important that you, the client, read this consent form carefully and obtain answers to any questions that you may have.
Physical and Occupational Therapy: Physical therapy involves several methods of evaluation and treatment. We use a variety of procedures and treatments to help us try and improve your physical and psychosocial function. As with all forms of medical treatment, there are benefits and risks involved. Patient responses to a specific form of treatment can vary widely from patient to patient, and it is not always possible to predict responses to a given form of treatment. There is a risk that your treatment may result in pain, injury, or aggravation of a previous condition.
You have the right to inquire as to the form of treatment based upon your history, diagnosis, and symptoms.
You may discuss with your provider the potential risks and benefits of a specific treatment and possible alternative treatment.
You have the right to decline treatment at any time or during your treatment sessions.
Your therapist will answer questions you may have regarding a given course of treatment, type of exercise or treatment method, associated risks, and possible alternatives.
This consent form is based upon your informed decision to participate in the proposed treatment plan for therapy services. The therapist identified on this form has discussed with me in words that I can understand, my diagnosis, conditions, reasons for and benefits of the plan of care, the reasonable likelihood of success, the possible material risks of not following the plan of care, the possible risks associated with the plan of care, and possible alternatives and risks associated with those alternatives. The therapist identified on this form and I have discussed my goals of recovery and potential problems that might arise during treatment. I have decided not to participate in alternative treatments at this time. I understand there are risks associated with therapy as described above. I am giving this consent with the understanding that any treatment or services involve some risks and hazards, and that no guarantees have been made to me.
I acknowledge that services may be provided to me by another therapist other than identified on this form or that have been assigned to me.
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TheraMove LLC
All rights reserved.
